Entry submission

PMS - submit your entryThe basic process of submitting entries to the competitions held at ASSEMBLY works as outlined below:

  1. Buy yourself a ticket
  2. Come to the party place (remote entries allowed in Realtime compos)
  3. Register using PMS
  4. Enter information about your entry into PMS and upload your it before the deadline
  5. Submit your final update to the entry at least 1 hour before the compo jury starts

You can register and submit your entries to PMS either using your own computer from home or from the PartyNet, or using our public PC terminals located at the Infodesk. The PMS will be up at the designated address a little bit before the party starts.

When you register using PMS, make sure you enter your correct personal information! In case there is a problem with your entry we might need to locate you or call you to resolve the issue. To do this we need your correct and full personal information!

Please note that your PMS account from the previous year(s) still exists. You need your password to login (these will be sent by email prior to ASSEMBLY to all existing users of PMS).

When you are submitting the entries, make sure you follow the compo rules! For example, make sure that your entry is no larger than the maximum file size of the compo and that you use only the approved file formats.

Exceptions

Remote submissions to Realtime compos

Starting in year 2014 we are making it possible to enter into Realtime compos even if you are not at the party place. You still need to purchase a ticket to the party and use your ticket code to register in PMS. 

Early submission by Internet

It is possible to submit your competition entry through the Internet. This feature has been created to allow competitors to submit their compo entries within the new, earlier deadlines. Please note that participation in the compos still requires that you buy a ticket and that either you or your trusted representative is present at the party place.

Trusted proxies

If you can not come to the party place yourself, you can submit your entry via a trusted person. This means that you need to find somebody, who you trust enough to 1) submit your entry and 2) pick up any prizes you might win. Typically people choose group members (e.g. if a graphic artist is located in the United States, he might choose another person from his group, who is coming to ASSEMBLY, to deliver his compo entry). However, you are not limited to choosing a group member. Anybody can represent you as long as you trust them.

ASSEMBLY Organizing will pay the prizes to the trusted person and we make no guarantees after that. So make sure you select trustworthy individual.

Using this facility anybody from around the world can participate in the ASSEMBLY competitions.

Short film and oldskool compos plus console entries

Files in the Short film compo can be so large that submitting those via PMS fails. In this situation deliver the entry to compo organizers on USB-stick. NOTE: there can only be ONE entry per USB-stick!

The entries in the oldskool compos and the console entries are handed in on the appropriate storage media (e.g. floppy disks and CD-Rs). Note that in the console compo you have to deliver the bootable CD-R as well as the CD-image. The CD-image must be uploaded through PMS.

In all of these cases follow the procedure below

  1. Submit your entry's information using PMS
  2. Come to the Infodesk and leave your entry on physical media
  3. Insert the entry sheet into the plastic pouch
  4. Make sure your entry ends up in the proper compo! Stay at the infodesk for the whole duration of the procedure!

FAQ

Where can I find a trusted person to submit my entry? Good places for this are Pouet.net and the Assembly Oldskool mailing list (email us for access to the list).
What if I win and my trusted person doesn't give me my prize money?

Unfortunately then you are on your own. We recommend calling the police. ASSEMBLY Organizing can't help you, so make sure you select somebody you really can trust to avoid this kind of situations.

Note: this is just a precaution. We have not yet heard of even one case in which the trusted person scheme failed like this.